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Employer File Editor |
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Employer File Editor |
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Employer File Editor
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Employer File Editor |
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Employer File Editor |
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The Employer File is at the heart of correctly calculating a paycheck. The Employer File contains the information about a specific employer that is needed to calculate the various aspects of a paycheck, 1040 federal values, and hypothetical projections.
Normally one Employer File per employer will exist and be selected when working with a client's paycheck. It is used with the Paycheck Calculator so that data entry is quick and reduces data entry errors.
The Employer File Editor may be accessed by selecting File/Employer File Editor from the main menu or pressing the editor button to the right of the employer file selector in the Paycheck Calculator (shown below).
Note: After an employer file has been created, it may be selected in the Paycheck Calculator:
In situations where employees are paid differently, more than one employer file may need to be created per employer. This would include when employees have different numbers of pay periods, or when some employees may pay FICA while others may not, etc..
The Employer File toolbar (shown below) buttons (Load, Save, New, Rename, and Delete) each performing their respective action with an employer file.
| Warning: | Once an employer file has been deleted, it can not be restored. |
| Note: | It is recommended that a custom employer file be created for each employer. This provides several advantages: if an employer file is changed, it effects only the client files associated with that employer file. Additionally it will help the client connect to the illustration. |
If not, changes have been made to the current employer file, the Save button will be disabled (as shown above).
An employer file that is currently being used by any client files paycheck can not be deleted (and will not be listed) or if it is the employer file current in the Employer File Editor.
Below the toolbar bar is the currently loaded employer file. There are 4 tabs for configuring the employer file: Visible Fields, Taxation, Retirement Plans and Miscellaneous.
Each tab is discussed in the respective section below.